Are you a training facilitator? If so, you may be interested in this use case for pulling questions from a workshop transcript.
When is this relevant?
If you have led a workshop online on a platform like Zoom or Teams and the session was recorded.
What can it do?
You can quickly pull a list of questions that were asked during the workshop so that you can do follow up or create an additional resource on Frequently Asked Questions based on actual questions from attendees.
How does it work?
Step 1:
Record the workshop.
Step 2:
Either pull a transcript of the recording from Closed Captioning at the end of the workshop, or use an AI notetaker like Zoom Companion, Fireflies AI, Fathom, or countless others to generate a transcript based on the meeting recording.
**Danger Zone Warning**
Anytime you are recording a session, make sure that you let attendees know that they are being recorded. If you are in a state with 2 party consent for recording, you need permission to record other people, not just notification. This is best for sessions that are educational and do not have privacy concerns or intellectual property concerns.
Step 3:
Log into your favorite Generative AI tool like ChatGPT or Claude or CoPilot. I used ChatGPT in the example below.
My prompt:
“Please pull examples of questions that were asked by training attendees from this training video transcript. This is a training workshop that we presented to AmeriCorps members.”
Then I uploaded the transcript as an attachment. You can also cut and paste the transcript if that’s easier for you or the tool you are using.
Step 4:
Review the results and check for accuracy and usefulness.
The response I received from chatGPT based on the prompt in Step 3:
“Here are examples of questions that AmeriCorps training attendees asked during the workshop on prohibited activities:
1. **Clarifications on Personal Gear and Representation:**
– *Question*: “So just the water bottle thing. I have my personal water bottles, like my emotional support water bottle. I take it with me everywhere. I have some Taylor Swift stickers. I have some lyric stickers. I take it with me everywhere. Would you recommend taking like a College Core water bottle with me just so it doesn’t have any affiliation or anything of that sort, or there shouldn’t be a problem?”
2. **Using Faith-Based Locations for Training:**
– *Question*: “Through my AmeriCorps membership, I’m teaching mental health first aid. And we were trying to find locations to teach mental health first aid and there are a lot of churches around that are willing to hold that training. And would that be allowed because I’m not affiliated with that church; we’re just using it as the location?”
3. **Working Polls During Election Season:**
– *Question*: “Just double-checking, working the polls… you would not be able to do that while on AmeriCorps time?”
4. **AmeriCorps Representation Outside of Service Hours:**
– *Question*: “What about if you are at your AmeriCorps service site, wearing your T-shirt, and then you’re going to church afterward? Is that allowed?”
These questions helped clarify how personal actions, affiliations, and service activities intersect with AmeriCorps representation and compliance.”
Step 5:
If the response is good you can use it to create content like a Frequently Asked Questions reference document. If you do not like the response you received, you can give the tool another prompt – either to give you the response in a different format or to give you a different type of response.